Careers

TITLe: Executive Assistant

REPORTS TO: President & CEO

STATUS: Regular, Full-time, Exempt

POSITION DESCRIPTION SUMMARY: The Central New York Community Foundation has been entrusted with permanent charitable endowment funds, the earnings from which are used to provide grants to nonprofit organizations. This position is the first point of contact for the president & CEO to include the board of directors, committee members, and any persons external to the organization wishing to engage with the president & CEO. This position provides executive support in a one-on-one working relationship with a high level of confidentiality. This position also provides executive support to the president, board of directors, and leadership team, as well as certain other committees established by the board and/or staffed by the president & CEO.

The Executive Assistant must be pro-active, creative and thrive working in a collaborative environment that is mission-driven, results-driven and community oriented. They will have a demonstrated ability to be flexible and adaptive while exercising strong judgement and exceptional attention to detail, all while multitasking to meet deadlines. The Executive Assistant will have an understanding and commitment to the Community Foundation’s mission and vision along with experience collaborating effectively with persons from various cultural, social and ethnic backgrounds.

MAJOR RESPONSIBILITIES:

• Executive Support to the President & CEO:
  • Provide high level support to the president & CEO, such as managing an active calendar and handling correspondence that may be confidential
  • Keep the president & CEO informed of upcoming commitments and responsibilities, delegate or reprioritize conflicting demands and time pressures
  • Inform the president & CEO of any organizational or community concerns and issues that may need to be addressed
  • Support leadership team in interactions with CEO
  • Make all arrangements for meetings, conferences, trips, and speaking engagements, including assembling detailed itineraries or agendas and preparing packets of materials or background information for the president & CEO to review in advance
  • Manage process for the president & CEO’s monthly expenses

• Board Support:
  • Function as the president & CEO’s administrative liaison to the board of directors and executive committee
  • Create a comprehensive, year-long Community Foundation calendar of standing committee meetings and major events
  • Schedule annual Board orientation in consultation with board and governance chairs and leadership team
  • Annually collect conflict of interest, confidentiality, and board compact forms from the board
  • Provide governance committee with board diversity, attendance, and prospect charts
  • Draft annual nominating slate for board and secure nominee bios and photos
  • Provide assistance to board and committee members as requested

• Leadership Team Support:
  • Manage external nonprofit event invitations, track sponsorship details and payments, and collect RSVPs for donors, Board members, and staff invited to attend
  • Attend all board and committee meetings to take comprehensive meeting minutes, produce to Leadership team to sign, and file accordingly
  • Provide assistance to Leadership team as requested

• General:
  • Work as a member of inter-departmental teams, as appropriate, to ensure the effective and efficient operations of the Foundation; perform other duties as assigned.

PREFERRED QUALIFICATIONS:

• Deep interest in and commitment to philanthropy and the work of the Community Foundation, with a demonstrated commitment to the Central New York area, its people and their concerns
• Commitment to be guided in all work by the vision of diversity, equity and inclusion that has been established by our staff and board.
• Minimum of 5 years of related work experience required including calendar management
• Computer proficiency including knowledge of Microsoft Office, and a willingness to learn all appropriate Community Foundation software
• Excellent analytical, organizational and communication skills
• Superior attention to detail
• Ability to organize and prioritize work and manage multiple priorities simultaneously
• Superior customer service skills to external and internal constituents.  Excellent listening skills, follow through and problem-solving abilities
• Excellent interpersonal, verbal and written communication skills

TIME REQUIREMENT

This is a full time exempt position requiring 37.5 hours per week plus occasional early, late or weekend hours are required. Work hours are 8:30 a.m. to 4:30 p.m. with some flexibility. Tuesdays through Thursdays are designated in-office days. Staff that choose to work a hybrid work schedule may choose to do so on Mondays and/or Fridays, dependent on management approval.

BENEFITS

Salary range is $60,000 – $70,000. Employee benefits include health insurance, dental insurance, vision insurance, annual vacation and sick & safe leave, thirteen paid holidays, term life insurance, additional disability insurance, parking, 401(k) retirement savings program with employer contribution and match, optional flex spending accounts for medical or dependent care expenses and other benefits as outlined in the employee handbook.

HOW TO APPLY

Please send a letter of interest and resume to careers@cnycf.org. Applications will be accepted until the position is filled.

TITLE:                           David J. Moynihan Fellowship in Nonprofit Accounting

REPORTS TO:              Sr. Director of Finance

STATUS:                      Regular, Part-Time, Non-Exempt

POSITION DESCRIPTION: The goal of this fellowship is to develop the careers of accounting students by applying their academic experience to the nonprofit sector in the Central New York area. The David J. Moynihan fellow will learn the practical application of nonprofit accounting principles by assisting the Central New York Community Foundation’s (CNYCF) Finance Department in its day-to-day operations. The fellowship is designed for accounting students in the Junior or Senior year of their studies and is intended to last for one year with a possibility of extension.

This internship is named for David J. Moynihan, former CNYCF Board Vice Chair who passed away in early 2015, in honor of his lengthy career in support of the compliance needs of the nonprofit and public sectors in Central New York and his dedication to advancing the accounting profession.

MAJOR RESPONSIBILITIES: The Moynihan Fellow will support the Finance Department as follows:

• Reconcile monthly & quarterly investment statements; account for various types of investment activity
• Assist in accounts payable processing and reporting
• Understand the continual checks and balances required for proper controls in accordance with GAAP
• Understand fund classifications and fund accounting within a complex organization
• Assist in preparing semiannual statements for fund holders
• Prepare reconciliations to ensure the accuracy of the general ledger (G/L)
  • Trace various transactions through the G/L to verify accuracy
  • Learn how to correct inaccurate information in the G/L
• Prepare audit schedules and understand the purpose of the audit and the schedules needed
• Prepare Fixed Asset Schedule and determine the depreciation to be recorded
  • Determine life of asset and when placed in service
  • Maintain records of asset additions during fiscal year
• Develop skills in CNYCF’s accounting software
• Assist in preparation of financial statements and develop an understanding of reporting to various levels of the foundation, including management and board

In addition, the Moynihan Fellow will participate in the annual CNYCF audit if available and be invited to attend the annual meeting of the CNYCF Board of Directors as well as meetings of its Finance and Audit Committees.

PREFERRED QUALIFICATIONS:

• Well-organized, efficient and pursuing a degree in Accounting at Le Moyne College, SUNY/Oswego or Syracuse University.
• Commitment to be guided in all work by the vision of diversity, equity and inclusion that has been established by our staff and board.
• Computer proficiency including knowledge of Microsoft Office, and a willingness to learn all appropriate Community Foundation software.
• Demonstrate a desire to live in Central New York following graduation and to pursue a career in accounting.

TIME REQUIREMENT: 10-20 hours per week

START DATE: May 2025

BENEFITS: Hourly rate starts at $21/hour. Employee benefits include sick & safe leave and free parking.

ABOUT THE FOUNDATION: The Central New York Community Foundation is a public charity that turns community dollars into community change. Established in 1927, it receives contributions from donors, manages them to grow over time and then distributes funding to address the region’s greatest needs. To learn more about the foundation, visit www.cnycf.org.

How to Apply: Interested candidates should send letters of interest and resumes to:

Email:   careers@cnycf.org

Please note “Moynihan Fellow” in the email subject